Business document processing

SmartDocto receives an invoice or another business document, extracts the required data, sends it for review and approval, and then exports the approved data to your ERP.

Try for free

Pilot using your own documents

Configured around your documents

Cloud data stored in the EU

What is SmartDocto?

SmartDocto is an AI platform for controlled business document processing. It extracts the required data, applies configured checks and approvals, and prepares the result for the next system.

The document arrives. The manual work is only beginning.

Someone opens the attachment, retypes the data, looks up the context, sends the document for approval, and checks whether it reached the target system. SmartDocto connects these steps and keeps people involved where their judgement is actually needed.

Who is SmartDocto for

It delivers the most value where the same document types recur and a team repeatedly retypes, checks, or passes on their data.

Accounting firms

Receive and process invoices from multiple clients, suppliers, and file formats.

IT and outsourcing

Contractor timesheets and invoices, hour checks, approval, and export.

Construction

Subcontractor invoices, handover records, and completed-work statements.

E-commerce

Supplier invoices, delivery notes, and claims documents at higher volumes.

Manufacturing and logistics

Invoices, purchase orders, and delivery notes connected to an ERP or accounting system.

Working with another document type? A pilot can test whether it can be processed reliably under your rules.

From document to data in 4 steps

Each step has a clear purpose. The channels, rules, and integrations are configured around your process.

Receive the document

Upload it in the web app or receive it by email, API, or a secure link. A file fingerprint helps identify repeated uploads of the same file.

Extract and check

AI fills the fields defined in the template. The user sees the values, their confidence scores, and the results of configured validations.

Approve

When the process requires approval, rules assign the document to responsible users and record their decisions.

Deliver the result

Once the conditions are met, the data can be sent to an ERP, accounting platform, or another destination. The delivery result remains in the document history.

Traceable document processing history

The history captures supported events, approvals, and changes from document upload to data delivery.

Privacy controls

EU Data Hosting

Change and approval history

Features

Frequently Asked Questions

What happens to a document in SmartDocto?

SmartDocto receives the document, extracts the required data, and runs configured checks. Depending on your process, the next steps can include correction, approval, and delivery of prepared data to an ERP or accounting system.

Which document types can SmartDocto process?

Invoices, purchase orders, delivery notes, timesheets, and other recurring business documents. Each scenario defines the required fields, checks, and output. We verify a specific document type on a representative sample.

How does SmartDocto identify data that needs review?

Each extracted field has a confidence score and can pass through validation rules. Missing or nonconforming values are flagged, stopped, or assigned to a user according to the configured process.

Can SmartDocto connect to our ERP?

Data can be delivered through REST API, SFTP, SharePoint, or OneDrive. The specific connection is designed around the import interface of your ERP or accounting system.

No commitment

Start with one real process

We select one specific process, configure it on your samples, and evaluate the result together. Approval and integration are included only when they are part of the agreed pilot scope.